Choosing a whole-school video subscription is a different decision from letting individual teachers sign up for their own accounts. A head teacher, deputy head, or business manager needs to know what staff and pupils will actually get, how the platform handles safeguarding and data protection at scale, and whether it will sit comfortably alongside the systems the school already uses. LearningMole provides curriculum-aligned video resources for UK primary schools, built by a team led by a former classroom teacher, and this page sets out exactly what a school-wide subscription includes.
This isn’t a general resource page for browsing videos; it’s written for the people who sign off on procurement decisions. It covers what’s included in whole-school access, who this option actually suits, how that differs from individual teacher accounts, how pricing works when there’s no fixed published tier, and the accessibility, safeguarding, and GDPR standards a school needs confirmed before committing.
It also covers curriculum alignment across England, Wales, Scotland, and Northern Ireland, integration with existing school systems, what onboarding actually looks like once you’ve signed up, and a way of thinking about the time and cost case for the whole staff team.
If you’re doing due diligence on LearningMole ahead of a procurement decision or a trust-wide rollout, the aim here is to give you what you need without a sales pitch getting in the way. Where something is genuinely bespoke, such as pricing, we say so directly and point you to a conversation rather than a number that wouldn’t apply to your school anyway. Where we don’t yet have something to show you, such as a named case study, we say that too, rather than filling the gap with something invented.
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Comparing procurement options across safeguarding, GDPR, curriculum alignment and integration usually means chasing down separate documents from separate suppliers. This page brings all of that together in one place, so your team can review it against your own checklist rather than piecing it together from a sales deck.
See our subscription plans for details on what’s included at every level of access.
A whole-school subscription gives every member of staff full access to LearningMole’s library, currently more than 800 educational videos and 3,300+ curriculum-aligned resources, without per-teacher sign-up or per-pupil licensing restrictions. Staff across all key stages can use the same account structure, whether they teach EYFS, Key Stage 1, or Key Stage 2, and the library covers the core curriculum subjects alongside languages, humanities, and phonics.
What’s included:
Because access sits with the school rather than any one member of staff, cover teachers, teaching assistants, and new starters can be added without a separate purchase each time. This matters more than it sounds: schools with an individual-account approach often find that only the staff who originally signed up actually use the resources, while a whole-school agreement makes the library visible and usable to everyone from day one, including staff who join partway through the year.
The core difference is who holds the relationship with LearningMole: the school or the individual member of staff. That single distinction affects continuity, oversight, and cost, and it’s usually the deciding factor for schools weighing up which option makes sense.
| Feature | Individual Teacher Account | Whole-School Subscription |
|---|---|---|
| Who holds the account | Individual staff member | The school or trust |
| Staff logins included | One | Unlimited, whole staff team |
| Continuity when staff leave | Access leaves with the teacher | Access stays with the school |
| Usage reporting for leadership | Not available | Included via admin dashboard |
| Procurement and invoicing | Personal payment | School purchase order/invoice |
| Safeguarding sign-off | Individual responsibility | School-level agreement in place |
| Best suited to | A single teacher trialling resources | Whole-school or trust-wide adoption |
Schools considering a whole-school subscription have usually already had staff using independently and want the consistency, reporting, and continuity that only a school-level agreement provides. It’s also worth being honest about where an individual account still makes sense: a single teacher wanting to try the platform before recommending it more widely, or a small school genuinely unsure whether video resources will suit their teaching approach, might reasonably start there before moving to a whole-school agreement later.
Not every school needs the same shape of agreement, and it’s worth being clear about where a whole-school subscription tends to work best rather than assuming one size fits all.
Single-form-entry and larger primary schools typically find that once three or four staff are already using individual accounts, the cost and admin of managing separate logins outweigh the simplicity of a single school-wide agreement. Infant and junior schools on split sites benefit from having the curriculum mapped consistently across both settings, so a Year 2 teacher and a Year 3 teacher on a different site work from the same aligned library rather than two different resource sets.
Multi-academy trusts have a slightly different calculation. A trust-wide agreement means that every school in the trust uses a consistent set of resources, which supports moderation, shared planning across schools, and central reporting to trustees. It also avoids the situation where one school in a trust has bought individual accounts, and another hasn’t, which makes cross-school comparisons and shared CPD harder to run. Trusts with a central curriculum often find the admin dashboard particularly useful here, since it provides a single point of visibility across all schools rather than having to ask each head teacher separately.
Smaller schools, including those with mixed-age classes, tend to value the breadth of the library just as much as larger schools, since a single teacher covering two year groups in one class benefits from having curriculum-aligned material ready for both without doubling their planning time.
There’s no single published price for a whole-school subscription, because the right figure depends on your school’s size, staff numbers, and whether you’re purchasing for a single school or across a multi-academy trust. Rather than force every school into a tier that doesn’t quite fit, we work out a quote based on your circumstances.
Factors that typically shape a quote include pupil numbers, teaching staff numbers, single-school or trust-wide access, and the length of agreement you’re looking for (annual or multi-year). Schools weighing this up against buying individual accounts for each teacher usually find that a school-level agreement is more cost-effective once staff numbers reach a certain point, but the only way to know your figure is to talk to us directly.
We’re also happy to talk through timing. Many schools prefer to align a new subscription with the start of an academic year or a new term, so budgets and staff training can be planned together, but agreements can start at any point in the year if that suits your school better. If your school is part of a trust already exploring other tools or subscriptions, let us know during the enquiry; multi-year and multi-school agreements are something we can discuss as part of the same conversation rather than as separate negotiations.
Safeguarding sits at the centre of how the platform is built for schools, not as an add-on. There are no third-party adverts on the platform, no public comment sections, and no way for pupils to interact with content creators or other users. Content is created and reviewed by an educational team with direct classroom experience, and video content is age-appropriate by design rather than filtered after the fact.
Admin controls sit with the school, meaning leadership decides who has access and can revoke it when staff leave. This matters for schools managing safeguarding responsibilities carefully, because there’s no pupil-facing login requirement for most content; pupils view material through a teacher-led screen rather than needing individual pupil accounts, which reduces the amount of pupil-level access a school needs to manage and monitor.
The platform is designed with accessibility in mind for pupils with additional needs, and the team continues to develop this further; schools with specific accessibility requirements, including those supporting pupils with visual, hearing, or cognitive access needs, are welcome to raise these directly so we can confirm what’s currently supported before you commit. Schools with a designated safeguarding lead or SENCO involved in procurement decisions are welcome to include them in the initial enquiry conversation, so accessibility and safeguarding questions can be answered alongside the commercial ones rather than as an afterthought.
A whole-school subscription is built around minimal data collection. Staff accounts require a work email address and name; pupils don’t need individual logins to access curriculum content shown to a class, which keeps the amount of pupil data involved to a minimum and simplifies what your data protection officer needs to review.
Where any personal data is processed, this is done under the UK GDPR, and a data processing agreement is available for schools and multi-academy trusts to review as part of procurement. If your school’s data protection officer needs specific documentation before sign-off, such as details of data storage location, retention periods, or sub-processors, our team can provide this as part of the enquiry process rather than after a contract has already been signed.
This is worth raising early rather than late. Schools that involve their data protection officer at the enquiry stage, rather than after curriculum leads have informally made a decision, tend to move through procurement more smoothly, since any questions about data handling are resolved before budget sign-off rather than holding it up afterwards.
LearningMole’s content is built primarily around the National Curriculum for England and, where relevant, mapped to the equivalent frameworks used in Wales, Scotland, and Northern Ireland, so schools across the UK can use the same library with confidence.
| Nation | Framework | How content aligns |
|---|---|---|
| England | National Curriculum, EYFS | Direct mapping to key stage objectives and year group progression |
| Wales | Curriculum for Wales | Core subject content adapted to Areas of Learning and Experience where relevant |
| Scotland | Curriculum for Excellence (CfE) | Subject content applicable across Curriculum for Excellence levels |
| Northern Ireland | Northern Ireland Curriculum | Aligned to key stage requirements, reflecting Michelle Connolly’s teaching background |
“When you’re buying for a whole school, you’re not just buying videos, you’re buying something staff can rely on being aligned to what they’re actually required to teach. Every resource in our library is built with a specific curriculum objective in mind, not created first and mapped to the curriculum afterwards,” says Michelle Connolly, Founder of LearningMole and former teacher with over 15 years of classroom experience.
For schools where curriculum alignment sits at the heart of a procurement decision, whether because of an upcoming Ofsted inspection or an internal curriculum review, the mapping documents included with a whole-school subscription are designed to be shown directly to inspectors or governors as evidence of how resources support curriculum delivery, rather than requiring a curriculum lead to build that evidence separately from scratch.
A subscription needs to fit into how staff already work, not create a separate system to manage. LearningMole content can be embedded via shareable links into most common learning management systems and shared directly into Google Classroom, so teachers can set video content as part of existing lesson structures or homework without extra admin.
Single sign-on compatibility varies by school system, so if your school uses a specific LMS or MIS, we’d recommend confirming compatibility directly with our team during your enquiry. Where a school’s system doesn’t support direct single sign-on, staff can still use shared links within lesson plans, presentations, or the school’s virtual learning environment, so integration limitations don’t need to be a barrier to adoption.
For schools already using a specific platform for homework setting or remote learning, it’s worth mentioning this during your enquiry so we can confirm the most practical way of embedding video content into your existing workflow, rather than asking staff to learn a second system alongside the one they already use daily.
Signing an agreement marks the start of the relationship, not its end. Once a whole-school subscription is set up, the school receives admin access to add and remove staff logins, along with guidance on how the library maps to your school’s curriculum planning documents.
Most schools find it useful to run a short staff briefing early in the agreement, so teachers know what’s available and how to quickly find resources relevant to their year group, rather than discovering the library gradually over the course of a term. Our support contact can join this briefing, where helpful, or provide materials for a school to run it independently, depending on what suits your staff meeting schedule.
Ongoing support continues throughout the agreement rather than stopping after onboarding. If new curriculum resources are added, staff numbers change significantly, or your school restructures year groups or moves to a different key stage split, your dedicated contact can help adjust the account accordingly, rather than leaving the school to work it out alone.
The clearest way to think about value isn’t the subscription cost on its own, but what it replaces: hours spent by teachers each week searching for, adapting, or creating resources from scratch.
The following is an illustrative model only, using round example figures for a school to adjust with its own numbers; it isn’t a claimed outcome for any specific school.
If ready-made, curriculum-aligned video resources save a teacher roughly two hours a week that would otherwise go into sourcing or preparing material, and a school employs twenty teaching staff, that’s around 40 staff-hours saved across the school each week. At an illustrative cost of £25 per hour of planning time, that works out to roughly £1,000 of staff time per week, or in the region of £38,000 across a 38-week school year.
The same model scales differently by school size, which is worth considering if you’re comparing options across a trust. A smaller school with eight teaching staff, saving the same two hours a week at the same illustrative rate, would be looking at around £15,200 across the school year, while a larger primary or a trust considering this across three similarly sized schools might be looking at figures in the region of £45,600 combined.
None of these figures are a promise of savings; they’re a structure for school leaders to plug their own staff numbers, planning time estimates, and local pay scales into, so the comparison against a subscription cost is grounded in your own school’s reality rather than an industry-wide claim.
It’s also worth factoring in what isn’t captured by an hours-saved calculation alone: consistency of quality across year groups, reduced reliance on any one teacher’s personal resource collection, and continuity when staff leave or change roles. These are harder to put a number on, but they matter to leadership teams thinking about resourcing beyond a single school year.
Enquiring about a whole-school subscription starts with a short conversation, not a signed contract. Tell us about your school (or trust), staff numbers, and what you’re currently using, and we’ll talk through what a subscription would look like and provide a tailored quote.
From there, most schools move to a short onboarding call to set up admin access and introduce staff to the platform. This typically involves confirming staff numbers and logins, agreeing on a start date that aligns with your term calendar, and deciding whether a staff briefing session would be helpful.
Schools that prefer to trial the library informally with a small group of staff before rolling it out more widely are welcome to raise this in the initial conversation; the aim is to fit the process to how your school actually makes decisions, rather than asking you to fit around ours.
A whole-school subscription is held by the school rather than by any one teacher, giving unlimited staff logins, usage reporting for leadership, and continuity when staff join or leave. Individual accounts work well for a single teacher trying the platform, but they don’t give school leadership any oversight or reporting, and access is lost when that teacher moves on. Schools moving from individual accounts to a whole-school agreement usually do so once several staff are already using the resources independently.
Pricing is bespoke and based on factors including pupil numbers, teaching staff numbers, whether the agreement covers a single school or a multi-academy trust, and the length of the agreement. There’s no published fixed tier because a single price wouldn’t reflect the range of school sizes we work with. Schools should get in touch directly for a tailored quote rather than expecting a published rate card.
Yes. Content is built primarily around the National Curriculum for England and is mapped, where relevant, to the Curriculum for Wales, Scotland’s Curriculum for Excellence, and the Northern Ireland Curriculum. Core subject content, such as maths, English, and science, translates well across these frameworks, though schools with specific framework questions are welcome to check directly with our team.
The platform has no third-party advertising, no public comment functionality, and no way for pupils to contact content creators or other users directly. Content is created and reviewed by an educational team with classroom experience, and access controls are managed by school leadership, who decide which staff have access and can remove it when needed.
Data collection is kept to a minimum: staff accounts require a work email address and name, and pupils don’t need individual logins to access class-shared content. Where personal data is processed, this is done under the UK GDPR, and a data processing agreement is available for schools and trusts to review as part of the procurement process, alongside any documentation your data protection officer requires.
Content can be embedded via shareable links into most learning management systems and shared directly into Google Classroom, so it fits into lesson planning and homework setting without a separate system to manage. Single sign-on and MIS compatibility vary by school, so we’d recommend confirming your specific setup with our team during your enquiry.
A whole-school video subscription only earns its place in a school’s budget if it changes something for staff day to day, not just because it looks good on a procurement list. The details matter here: who holds the account, what leadership can see and control, how data is handled, and whether the platform integrates with systems staff already use without creating extra admin. Schools that treat this as a genuine due diligence exercise, rather than a quick sign-off based on a demo, tend to get more value from the agreement once it’s in place.
For most schools, the decision comes down to weighing the time currently spent by staff sourcing or adapting resources against what a school-wide agreement would cost, and deciding whether that trade-off makes sense for their own numbers, not a generic industry figure.
That’s deliberately how this page has been written: with enough detail to support a genuine due diligence process, and a direct route to a conversation wherever the answer depends on your specific school, whether that’s a single primary, a split infant and junior site, or a multi-academy trust weighing this up across several schools at once.
If you’re weighing this up for your school or trust, the next step is simply to get in touch. We’ll talk through your staff numbers, your current setup, and what a tailored subscription would look like, with no obligation attached to that first conversation.
Want full access to LearningMole’s library of our videos, quizzes, and printable resources? See our subscription plans to unlock everything KS1 and KS2 teachers need for primary education.
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